Commodity Control Manager - Juba, South Sudan
Joint Aid Managment
Part-time Staff - Sudan, Africa
Apply by: 15th November 2011
A consortium of 3 agencies (Catholic Relief Services, Save the Children and Joint Aid Management) is about to implement a multimillion dollar Multi Year Assistance Programme (MYAP) in South Sudan to respond to the current food crisis. This program is funded from USAIDs Office of Food for Peace with objectives to provide food to the most vulnerable populations through existing local institutions. The consortium, known as Jonglei State Food Security Programme (JFSP) will respond by addressing a number of overlapping and associated needs with food distribution activities, as well as on-going nutrition assessment and monitoring designed at improving the nutritional intake of vulnerable populations.
The major function of this position is to strategically and operationally mange and develop food programs for food commodities and the rehabilitation of infrastructure with the anticipated budget, as well as to coordinate program-level reporting on commodities and to facilitate capacity building of implementation partners for managing commodity logistics. The position will also serve as the conduit for commodity reports prepared by commodity management staff for submission to FFP.
To assist in the identification of emergency situation in South Sudan and strategically manage emergency response with food and non-food commodities
Key Performance Indicators
• Assist the POCU Logistics and Commodities Manager in developing a commodity program strategy for the JFSP in Jonglei state and provide technical guidance on commodities programming to all consortium organization members.
• Ensure all JSFP commodity staff is conversant with USAID regulations and standards in management of storage, transport of commodities from secondary warehouses to the distribution points and distribution of commodities.
• Ensure each team has access to commodity training materials including commodity manuals, food monitors manual, pest and rodent control manual, warehouse chart, FFA distribution chart warehouse check list etc.
2. Reporting & Accountability
• Take leadership in accounting and reporting for food assistance programs in the JFSP MYAP
• Work with consortium member organizations to ensure that proper procedures for food distributions are followed according to the FFA norm and ration size. Verify that distributions have occurred according to the intention and approved plans of USAID, consortium organization members and the project partners.
• Coordinate with the CMO to prepare monthly/quarterly/annual food allocation plans based on the target populations in the field. Conduct regular pipeline analysis and intimate staff concerned on the status of food at various locations. Work with consortium organization Senior Commodity staff to ensure correct food allocations and actual delivery for field offices. Review the distribution plans prepared by the consortium orgnisation senior commodity staff.
• Ensure that consortium member organizations understand and abide by all important and stipulated reporting requirements. Field reports include: CSR, LSR, RSR, distribution center Visit reports, Warehouse Inspection Reports and Truck inspection Reports must be received at POCU on a regular basis.
• Work together with the Warehouse and Programme Manager of each Partner to setup internal controls to ensure that a high level of accountability is maintained in the food aid transactions within the project as well as ensuring that the commodities accounting package is in place and operational to full capacity.
• Interpret Project Documents to the implementing staff in regard to donor reporting requirements to ensure efficient and thorough service delivery to the beneficiaries and other stake holders such a donors and government.
• Conduct monitoring activities and checks so as to ensure that in country MYAP Food Aid Project meet the donor’s standards.
• Ensure that all commodities tracking data is consolidated in the commodity system.
• Ensure timely monthly reports on the JFSP.
• Ensure that the food aid commodity reporting documents are completed in the established manner, neatly and timely, and shared where information can increase the capacity of the partner agencies. This includes both electronic and manual records.
• Collaborate with monitoring team in the provision of data for further analysis.
• Offer technical support to partner agencies’ field offices on the uniform commodity reporting requirements.
• Develop unified reporting documents for commodities received and distributed by the Consortium Partners. Each Partner will submit a consolidated report on the commodity transactions during a month, which will be summarized in the Food Log for generating CSR, RSR.LSR for submission to Local Mission on a monthly and quarterly basis.
3. Capacity Building
• Provide technical input to food monitors in partner agencies’ field offices and provide training and capacity building.
• Develop a staff capacity building strategy for JSFP consortium organization members and conduct commodity management training based on Handbook 9 Regulation 211.
• Develop and organize training on Commodities Management for all the staff prior to the launch of food distribution program scheduled on or after the third week of December 2011.
• Coordinate the USG training on Compliance for all commodities staff for the Title II food and non food items.
• Demonstrate leadership, coaching, mentoring, team building skill, and provide oversight.
You may be required to perform duties not specifically stated in your job description from time to time provided that such duties are related to JAM operations.
• Languages: English is essential; Arabic is preferred but not required
• Strong Computer literacy at an advanced level, specializing in spreadsheets and data manipulation capabilities
• Knowledge of warehousing, transport management, port operations, shipping and practical freight forwarding and past work experience is an added advantage
• A team leader and self-starter, who can accomplish the tasks in a team
• Strong analytical skills
• Knowledge and experience in the implementation of US Government regulations (Handbook 9 Reg 211) as they relate to international food assistance and development programs
• Demonstrated ability to manage high profile international development programs
• Must have experience in working in a hardship country
• Must be willing to work and live in locations with bare minimum living facilities.
Qualifications in any or more of the following categories will be acceptable:
• Degree or Higher Diploma in Management of Information Systems
• Degree or Higher Diploma in business Administration
• Degree or Higher Diploma in Accounting
• Minimum 10 years in commodities & logistics preferably in African countries.
Please mention Jobs4Development in your application