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Administrative Assistant - Mexico City

Freedom House

Full-time Staff - Mexico, Central America

Apply by: 2nd April 2012

Freedom House supports the spread of freedom and democracy through the world through research, effective advocacy, and program directly supporting frontline activists. We are a leader in identifying threats to freedom through our highly regarded analytic reports, including Freedom in the World. With 13 field offices and two U.S. offices, we are supporting the right of every individual to be free.

Position Summary
The Administrative Assistant will perform duties necessary to day-to-day administration for the Mexico field office. This position is based in Mexico City and reports to the Project Director.

Minimum Qualifications

Bachelor’s degree in related field
Minimum of six months related experience or combination of education, training and experience
Strong ability to communicate effectively in English and Spanish, both verbally and in writing
Mastery of MS Office Suite and ability to learn database and other specialized software
Strong ability to enforce and adhere to security procedures
Strong ability to plan, organize, prioritize work, and multi task to meet tight deadlines
Ability to apply superb attention to detail and consistently produce timely and error free work

Some Duties and Responsibilities

Provide office administrative duties including maintaining the filing system, coordinating and scheduling meetings and events, distributing mail and faxes, answering phone calls and directing to appropriate staff, etc.
Assist with financial management for the office
Assist with logistics for projects to include coordinating travel arrangements for staff, and providing updates and briefing summaries to DC staff, etc.
Maintain the project and contacts database
Monitor and ensure efficient maintenance of office equipment, facilities, IT, security, etc.
Provide research assistance and participate in events related to projects as needed

Qualified and Interested applicants
We invite qualified candidates to send a resume, and cover letter with salary history and desired salary (only candidates who send salary requirements will be considered for the position) to: recruiting@freedomhouse.org or fax at (202) 822-3893, Attention: HR Dept., referencing 2012-011 Admin Assistant. Only candidates who have been selected for an interview will be contacted.

EOE M/F/D/V


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